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Overview

The Payroll Specialist will support the Payroll Manager with all payroll-related tasks. Responsible for processing payroll for an assigned group of locations comprised of 25,000 associates in 1,100 locations across 49 states and Puerto Rico.  Ensure that employees are paid, and financial information is recorded timely and accurately.  Interact with internal Associates (phone or email) and provide customer service by researching and resolving payroll inquiries and discrepancies. Maintain confidentiality of all employees and HR and Payroll related records. Ensure compliance with existing payroll policies and procedures. Help to establish policies that can improve the payroll process.

 Primary Responsibilities:

  • Process daily off-cycle payments for additional hours and immediate Termination payments in a timely manner according to state guidelines
  • Provides customer service to Managers and associates by researching and responding to inquiries via telephone and emails.
  • Responsible for running daily HR audit reports in Oracle HCM to identify and resolve inaccurate HR data that could cause the daily and bi-weekly payrolls sent to ADP to fail.
  • Performs daily ADP Wage Payment reconciliation to Oracle HCM Payment file to ensure accuracy and identify errors. Works with ADP partner and HR Teams to correct issues
  • Generates the process to send Kronos hours each week to Oracle HCM and run reports to help with the reconciliation to Oracle HCM. Audit Kronos/Reflexis/Oracle HCM Payroll report to ensure weekly errors are resolved and prior pay period adjustments are within compliance
  • Responsible for generating and auditing the bi-weekly SOX Continuous Audit reports to identify associates paid at a different rates and excessive hours and prepares weekly reports for Business Partners
  • Identifies issues and creates JIRAs. Works with IT to perform testing and find solutions. Participates in project testing as needed
  • Provides backup coverage to Team members
  • Sorts mail and distributes checks at the corporate office 1 to 2 times per week

 

Education and Experience:

  • Associate's degree or equivalent experience
  • Minimum 1-3 years of experience in related field
  • Payroll processing in a large corporate setting for multiple states
  • Experience with Oracle Cloud HCM and/or payroll systems.
  • Oracle Cloud HCM, Good understand of using Excel
  • Excellent verbal and written communication
  • Ability to work effectively in both a team environment and independently
  • Ability to communicate effectively across all levels of the organization
  • Good Project / Time management skills
  • Good research and analysis skills
  • Excellent attention to detail
  • Organized, ability to prioritize and able to work under strict deadlines
  • Knowledge of payroll time management systems and Oracle Cloud HCM modules.
  • Knowledge and experience in auditing payroll reports and using discretion to ensure all payroll transactions are accurate, timely, and within compliance
  • Must be able to handle sensitive and confidential information in a mature and discrete manner
  • Must be able to protect all forms of highly confidential and proprietary business information and ability to maintain the highest standards of privacy and security
  • Good customer service skills

 

About The ODP Corporation: The ODP Corporation (NASDAQ:ODP) is a leading provider of products and services through an integrated business-to-business (B2B) distribution platform and omnichannel presence, which includes world-class supply chain and distribution operations, dedicated sales professionals, a B2B digital procurement solution, online presence, and a network of Office Depot and OfficeMax retail stores. Through its operating companies Office Depot, LLC; ODP Business Solutions, LLC; Veyer, LLC; and Varis, LLC, The ODP Corporation empowers every business, professional, and consumer to achieve more every day.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification and are not intended to be a complete list of all responsibilities, duties and skills required of associates so classified. Other duties may be assigned.

Pay, Benefits & Work Schedule: The company offers competitive salaries, a benefits package, which includes a 401(k) and more, along with plenty of opportunity to move and grow within our organization! For immediate consideration for this exciting position, please click the Apply Now button.

How to Apply: Click the Apply Now button and follow the instructions on each page. When you have completed the application, click the submit button.

Equal Employment Opportunity: The company is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law.

We will consider for employment qualified applicants with arrest and conviction records City & County of San Francisco Fair Chance Ordinance. 

Read More Read Less

At Office Depot, we offer our benefits around the 5 facets of Total Well-Being: Physical, Emotional, Work-Life, Financial, and Community. Here’s a look into what we offer:

Physical:

  • Medical Insurance/Prescription Drugs
  • Dental Insurance
  • Vision Insurance
  • Flu shots

Emotional:

  • Mental Health Benefits
  • Support Programs
  • Employee Assistance Program (EAP)

Work-Life:

  • Location Events & Activities
  • Onboarding Plan & 'Buddy'
  • Recognition & Rewards Programs
  • Flexible Work Schedules
  • Paid Holidays (as applicable by business unit)
  • Paid Time Off (Full-Time Associates are eligible to receive up to 128 hours on a prorated basis in their first year of employment)

Financial:

  • 401(k) and Roth Savings Plans
  • Savings Plan Employer Match
  • Commuter Benefits
  • FSA/HSA Pre-Tax Benefits
  • HSA Employer Match
  • Discount Center
  • Employee & Dependent Life and Accidental Death & Dismemberment
  • Short & Long-Term Disability

Community:

  • Charitable Giving
  • Volunteering & Mentorship
  • Associate Resource Groups focused on Diversity and Inclusion

At Office Depot, we offer our benefits around the 5 facets of Total Well-Being: Physical, Emotional, Work-Life, Financial, and Community. Here’s a look into what we offer:

Emotional:

  • Employee Assistance Programs

Community:

  • Associate Resource Groups focused on Diversity and Inclusion

Physical:

  • Flu Shots

Work-Life:

  • Part-Time Associates are eligible to receive up to 24 hours of paid time off on a prorated basis after their first year of employment

Financial:

  • 401 (k) and Roth Savings Plans
  • Savings Plan Employer Match
  • Discount Center

As the working world continues to evolve, so are we. Shifting from an office supplies retailer to a business services platform is not a simple task, nor is it one we take lightly. It requires the diverse talents and contributions from each and every associate – all driven by our 5C culture of Customer, Commitment, Change, Caring and Creativity. We’re working together to make a difference, challenge the status quo, and be the trusted experts that help our customers manage their businesses. We’ve got 40,000+ associates to date – and we’re always looking to add great talent to our team. The once-in-a-lifetime opportunity to help transform our company to fuel the businesses and communities around us is knocking. Start your #LifeAtDepot and discover how you can be a part of the transformation.

  • Description

    Overview

    The Payroll Specialist will support the Payroll Manager with all payroll-related tasks. Responsible for processing payroll for an assigned group of locations comprised of 25,000 associates in 1,100 locations across 49 states and Puerto Rico.  Ensure that employees are paid, and financial information is recorded timely and accurately.  Interact with internal Associates (phone or email) and provide customer service by researching and resolving payroll inquiries and discrepancies. Maintain confidentiality of all employees and HR and Payroll related records. Ensure compliance with existing payroll policies and procedures. Help to establish policies that can improve the payroll process.

     Primary Responsibilities:

    • Process daily off-cycle payments for additional hours and immediate Termination payments in a timely manner according to state guidelines
    • Provides customer service to Managers and associates by researching and responding to inquiries via telephone and emails.
    • Responsible for running daily HR audit reports in Oracle HCM to identify and resolve inaccurate HR data that could cause the daily and bi-weekly payrolls sent to ADP to fail.
    • Performs daily ADP Wage Payment reconciliation to Oracle HCM Payment file to ensure accuracy and identify errors. Works with ADP partner and HR Teams to correct issues
    • Generates the process to send Kronos hours each week to Oracle HCM and run reports to help with the reconciliation to Oracle HCM. Audit Kronos/Reflexis/Oracle HCM Payroll report to ensure weekly errors are resolved and prior pay period adjustments are within compliance
    • Responsible for generating and auditing the bi-weekly SOX Continuous Audit reports to identify associates paid at a different rates and excessive hours and prepares weekly reports for Business Partners
    • Identifies issues and creates JIRAs. Works with IT to perform testing and find solutions. Participates in project testing as needed
    • Provides backup coverage to Team members
    • Sorts mail and distributes checks at the corporate office 1 to 2 times per week

     

    Education and Experience:

    • Associate's degree or equivalent experience
    • Minimum 1-3 years of experience in related field
    • Payroll processing in a large corporate setting for multiple states
    • Experience with Oracle Cloud HCM and/or payroll systems.
    • Oracle Cloud HCM, Good understand of using Excel
    • Excellent verbal and written communication
    • Ability to work effectively in both a team environment and independently
    • Ability to communicate effectively across all levels of the organization
    • Good Project / Time management skills
    • Good research and analysis skills
    • Excellent attention to detail
    • Organized, ability to prioritize and able to work under strict deadlines
    • Knowledge of payroll time management systems and Oracle Cloud HCM modules.
    • Knowledge and experience in auditing payroll reports and using discretion to ensure all payroll transactions are accurate, timely, and within compliance
    • Must be able to handle sensitive and confidential information in a mature and discrete manner
    • Must be able to protect all forms of highly confidential and proprietary business information and ability to maintain the highest standards of privacy and security
    • Good customer service skills

     

    About The ODP Corporation: The ODP Corporation (NASDAQ:ODP) is a leading provider of products and services through an integrated business-to-business (B2B) distribution platform and omnichannel presence, which includes world-class supply chain and distribution operations, dedicated sales professionals, a B2B digital procurement solution, online presence, and a network of Office Depot and OfficeMax retail stores. Through its operating companies Office Depot, LLC; ODP Business Solutions, LLC; Veyer, LLC; and Varis, LLC, The ODP Corporation empowers every business, professional, and consumer to achieve more every day.

    Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification and are not intended to be a complete list of all responsibilities, duties and skills required of associates so classified. Other duties may be assigned.

    Pay, Benefits & Work Schedule: The company offers competitive salaries, a benefits package, which includes a 401(k) and more, along with plenty of opportunity to move and grow within our organization! For immediate consideration for this exciting position, please click the Apply Now button.

    How to Apply: Click the Apply Now button and follow the instructions on each page. When you have completed the application, click the submit button.

    Equal Employment Opportunity: The company is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law.

    We will consider for employment qualified applicants with arrest and conviction records City & County of San Francisco Fair Chance Ordinance. 

    Read More Read Less

  • Benefits

    At Office Depot, we offer our benefits around the 5 facets of Total Well-Being: Physical, Emotional, Work-Life, Financial, and Community. Here’s a look into what we offer:

    Physical:

    • Medical Insurance/Prescription Drugs
    • Dental Insurance
    • Vision Insurance
    • Flu shots

    Emotional:

    • Mental Health Benefits
    • Support Programs
    • Employee Assistance Program (EAP)

    Work-Life:

    • Location Events & Activities
    • Onboarding Plan & 'Buddy'
    • Recognition & Rewards Programs
    • Flexible Work Schedules
    • Paid Holidays (as applicable by business unit)
    • Paid Time Off (Full-Time Associates are eligible to receive up to 128 hours on a prorated basis in their first year of employment)

    Financial:

    • 401(k) and Roth Savings Plans
    • Savings Plan Employer Match
    • Commuter Benefits
    • FSA/HSA Pre-Tax Benefits
    • HSA Employer Match
    • Discount Center
    • Employee & Dependent Life and Accidental Death & Dismemberment
    • Short & Long-Term Disability

    Community:

    • Charitable Giving
    • Volunteering & Mentorship
    • Associate Resource Groups focused on Diversity and Inclusion
  • Benefits Part-Time

    At Office Depot, we offer our benefits around the 5 facets of Total Well-Being: Physical, Emotional, Work-Life, Financial, and Community. Here’s a look into what we offer:

    Emotional:

    • Employee Assistance Programs

    Community:

    • Associate Resource Groups focused on Diversity and Inclusion

    Physical:

    • Flu Shots

    Work-Life:

    • Part-Time Associates are eligible to receive up to 24 hours of paid time off on a prorated basis after their first year of employment

    Financial:

    • 401 (k) and Roth Savings Plans
    • Savings Plan Employer Match
    • Discount Center
  • About Us

    As the working world continues to evolve, so are we. Shifting from an office supplies retailer to a business services platform is not a simple task, nor is it one we take lightly. It requires the diverse talents and contributions from each and every associate – all driven by our 5C culture of Customer, Commitment, Change, Caring and Creativity. We’re working together to make a difference, challenge the status quo, and be the trusted experts that help our customers manage their businesses. We’ve got 40,000+ associates to date – and we’re always looking to add great talent to our team. The once-in-a-lifetime opportunity to help transform our company to fuel the businesses and communities around us is knocking. Start your #LifeAtDepot and discover how you can be a part of the transformation.

 
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Career Progression

  • 2014
    MERCHANDISING INTERN
  • 2015
    CATEGORY ASSISTANT
  • 2017
    SR. ASSOCIATE MERCHANT
  • 2020
    DIVISIONAL MERCHANDISING DIRECTOR

Associate Spotlight

Carlos Q
 

Carlos Quiros

Lead Functional Analyst, PMO

"I began my career as an intern in Property Accounting at Office Depot 12 years ago. Office Depot helped me leverage my academic background in Finance, leading me to tenures in General Accounting, Accounts Receivable, Financial Planning & Analysis. I was able to then pivot my career to the IT PMO, and more recently the EPMO. As a Lead Functional Analyst, I work to improve the financial visibility of projects to Project Managers and Leaders across the enterprise as well as to enable better decision making. I look forward to growing with Office Depot and contributing to a winning environment!"

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