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Overview
Vendor Assistant
Manages and reconciles trade vendor accounts to ensure timely and accurate payments totaling about $6.0 Billion annually. The volume of invoices and transactions handled by the team exceeds 5 million annually. Acts as liaison between vendors and Legal, Merchandising, Supply Chain and other departments to assist in resolving complex issues. Assures inventory accuracy related to receiving items with cost variances and unit of measure discrepancies. Responsible for Accounts Payable 3 way matching process, researching, analyzing and gathering of documents related to Vendor dispute resolution in order to keep vendors up to date on account status. Independent decision maker on repayments of vendor disputes for assigned threshold. Responsible for Accounts Payable Vendor settlement negotiations and creation of packages, reducing the company’s liability and risk of aged payment claims from vendors, this process of negotiation can save OD millions of dollars annually. Also works with merchandising team to resolve price, freight, Unit of Measure and other discrepancies that result from invoice match analysis, assuring all records are accurate in order to provide reliable financial records for reporting and forecasting. Must have understanding of inventory and supply chain policies and procedures as well as be very familiar with GAAP accounting processes. Responsible for consignment inventory shrink analysis in conjunction with the Inventory accounting team. Ability to work independently, make decisions and analysis. Organized, and able to prioritize.
Primary Responsibility
- Manages and reconciles trade vendor accounts to ensure timely and accurate payments totaling about $6.0 Billion annually. The volume of invoices and transactions handled by the team exceeds 5 million. Acts as liaison between vendors and Legal, Merchandising, Supply Chain and other departments to assist in resolving complex issues. Assures inventory accuracy related to receiving items with cost variances and unit of measure discrepancies
- Vendor Dispute Resolution- Responsible for Accounts Payable 3 way matching process, researching, analyzing and gathering of documents related to Vendor dispute resolution in order to keep vendors up to date on account status. Independent decision maker on repayments of vendor disputes for assigned threshold. Works with merchandising team to resolve price, freight, Unit of Measure and other discrepancies that result from invoice match analysis, assuring all records are accurate in order to provide reliable financial records for reporting and forecasting.
- Settlement Negotiation- Responsible for Accounts Payable Vendor settlement negotiations and creation of packages, reducing the company’s liability and risk of aged payment claims from vendors, this process of negotiation can save OD millions of dollars annually.
- Vendor Correspondence and Customer Service
Education & Experience
- Level of Formal Education: High School
- Skills and Ability- Ability to work independently, make decisions and analysis, organized and able to prioritize
- Systems- Excel, Oracle
- Personal Attributes- customer services, good communication skills
Pay, Benefits & Work Schedule
The company offers competitive salaries, a benefits package, which includes a 401(k) and more, along with plenty of opportunity to move and grow within our organization! For immediate consideration for this exciting position, please click the Apply Now button.
How To Apply
Click the Apply Now button and follow the instructions on each page. When you have completed the application, click the submit button.
Equal Employment Opportunity
The company is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law.
We will consider for employment qualified applicants with arrest and conviction records City & County of San Francisco Fair Chance Ordinance.
At Office Depot, we offer our benefits around the 5 facets of Total Well-Being: Physical, Emotional, Work-Life, Financial, and Community. Here’s a look into what we offer:
Physical:
- Medical Insurance/Prescription Drugs
- Dental Insurance
- Vision Insurance
- Flu shots
Emotional:
- Mental Health Benefits
- Support Programs
- Employee Assistance Program (EAP)
Work-Life:
- Location Events & Activities
- Onboarding Plan & 'Buddy'
- Recognition & Rewards Programs
- Flexible Work Schedules
- Paid Holidays (as applicable by business unit)
- Paid Time Off (Full-Time Associates are eligible to receive up to 128 hours on a prorated basis in their first year of employment)
Financial:
- 401(k) and Roth Savings Plans
- Savings Plan Employer Match
- Commuter Benefits
- FSA/HSA Pre-Tax Benefits
- HSA Employer Match
- Discount Center
- Employee & Dependent Life and Accidental Death & Dismemberment
- Short & Long-Term Disability
Community:
- Charitable Giving
- Volunteering & Mentorship
- Associate Resource Groups focused on Diversity and Inclusion
At Office Depot, we offer our benefits around the 5 facets of Total Well-Being: Physical, Emotional, Work-Life, Financial, and Community. Here’s a look into what we offer:
Emotional:
- Employee Assistance Programs
Community:
- Associate Resource Groups focused on Diversity and Inclusion
Physical:
- Flu Shots
Work-Life:
- Part-Time Associates are eligible to receive up to 24 hours of paid time off on a prorated basis after their first year of employment
Financial:
- 401 (k) and Roth Savings Plans
- Savings Plan Employer Match
- Discount Center
As the working world continues to evolve, so are we. Shifting from an office supplies retailer to a business services platform is not a simple task, nor is it one we take lightly. It requires the diverse talents and contributions from each and every associate – all driven by our 5C culture of Customer, Commitment, Change, Caring and Creativity. We’re working together to make a difference, challenge the status quo, and be the trusted experts that help our customers manage their businesses. We’ve got 40,000+ associates to date – and we’re always looking to add great talent to our team. The once-in-a-lifetime opportunity to help transform our company to fuel the businesses and communities around us is knocking. Start your #LifeAtDepot and discover how you can be a part of the transformation.
Career Progression
- 2014MERCHANDISING INTERN
- 2015CATEGORY ASSISTANT
- 2017SR. ASSOCIATE MERCHANT
- 2020DIVISIONAL MERCHANDISING DIRECTOR
Associate Spotlight
Carlos Quiros
Lead Functional Analyst, PMO
"I began my career as an intern in Property Accounting at Office Depot 12 years ago. Office Depot helped me leverage my academic background in Finance, leading me to tenures in General Accounting, Accounts Receivable, Financial Planning & Analysis. I was able to then pivot my career to the IT PMO, and more recently the EPMO. As a Lead Functional Analyst, I work to improve the financial visibility of projects to Project Managers and Leaders across the enterprise as well as to enable better decision making. I look forward to growing with Office Depot and contributing to a winning environment!"
#LifeAtDepot
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