Join our Talent Network
Skip to main content

Overview

 

Reporting directly to the Executive Vice President and Chief Legal Officer (CLO), the Board of Directors Coordinator provides critical executive support, serving as the primary point on matters pertaining to the Office of the CLO. The Board Coordinator will also act as a liaison to the board of directors and senior management team and will support executive outreach and external relations efforts.

 

The ideal candidate will have the ability to exercise good judgment in a variety of situations and bring strong communication, as well as administrative and organizational skills.

 

Primary Responsibilities:

·       Resolve routine and complex inquiries. Complete a broad variety of administrative tasks, including managing an active calendar of appointments; completing reports; composing and preparing correspondence; arranging complex travel plans, itineraries and agendas; and compiling documents in preparation for events and meetings.  Screen telephone calls, emails, and other correspondence and make independent decisions regarding priorities of calls, emails and correspondence.

·       Interact with a high frequency to senior level internal and external contacts with regular exposure to confidential data, i.e., the Board of Directors. Serve as the liaison and event coordinator for the company’s Board of Directors, working in partnership with senior management team members. Organize board meetings, coordinating logistics, collecting, and preparing board materials, and assisting board members with travel arrangements, lodging, and other items as needed.

·       Plan and coordinate internal and external events including executive team meetings. Prepare correspondence, memoranda, reports etc. Initiate routine and non-routine correspondence. Prepare and distribute minutes of meetings.

·       The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

 

 

Education and Experience:

·       Level of Formal Education: Associate's degree or equivalent experience

·       Years of Experience: Minimum 10+ years of experience in related field

o   Minimum of ten years of Executive Administrative experience.

o   Minimum three years supporting an executive level officer, preferably one of a publicly held company

o   Prior experience working with a board of directors is a plus.

·       Technical Competencies & Information Systems:              Microsoft Excel, Word, Access, PowerPoint and Outlook 

·       Skills & Abilities:             

o   Superb oral and written communication and presentation skills.

o   Ability to compose correspondence, research, and prepare documents.

o   Understanding and application of proper punctuation, spelling and grammar including proofreading skills.

o   A strong sense of initiative with the ability to multitask, anticipate executive needs, and deliver on time.

o   Excellent organizational skills and strong attention to detail.

o   The ability to work with confidential and sensitive information in a discrete manner.

o   Work independently with only general guidance on a variety of special projects.

·       Personal Attributes & Other/Preferred: Demonstrate a commitment to company core values.

 

 

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification and are not intended to be a complete list of all responsibilities, duties and skills required of associates so classified. Other duties may be assigned.

 

Pay, Benefits & Work Schedule:

The company offers competitive salaries, a benefits package, which includes a 401(k) and more, along with plenty of opportunity to move and grow within our organization! For immediate consideration for this exciting position, please click the Apply Now button.

 

How to Apply:

Click the Apply Now button and follow the instructions on each page. When you have completed the application, click the submit button.

 

Equal Employment Opportunity:

The company is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law.

We will consider for employment qualified applicants with arrest and conviction records City & County of San Francisco Fair Chance Ordinance. 

Read More Read Less

At Office Depot, we offer our benefits around the 5 facets of Total Well-Being: Physical, Emotional, Work-Life, Financial, and Community. Here’s a look into what we offer:

Physical:

  • Health Insurance
  • Wellness Fairs
  • Flu shots
  • Fitness & Nutrition Programs
  • Ergonomic Support
  • Return-to-Work Programs

Emotional:

  • Mental Health Benefits
  • Support Programs

Work-Life:

  • Location Events & Activities
  • Onboarding Plan & 'Buddy'
  • Recognition & Rewards Programs
  • Flexible Work Schedules
  • Paid Holidays (as applicable by business unit)
  • Paid Time Off

Financial:

  • Retirement Programs
  • 401(k) Match
  • FSA/HSA Pre-Tax Benefits
  • HSA Match
  • HRA Funding
  • Discounts/Perks
  • Life/Disability Plans

Community:

  • Charitable Giving
  • Volunteering & Mentorship

At Office Depot, we offer our benefits around the 5 facets of Total Well-Being: Physical, Emotional, Work-Life, Financial, and Community. Here’s a look into what we offer:

Emotional:

  • Employee Assistance Programs

Community:

  • Associate Resource Groups focused on Diversity and Inclusion

As the working world continues to evolve, so are we. Shifting from an office supplies retailer to a business services platform is not a simple task, nor is it one we take lightly. It requires the diverse talents and contributions from each and every associate – all driven by our 5C culture of Customer, Commitment, Change, Caring and Creativity. We’re working together to make a difference, challenge the status quo, and be the trusted experts that help our customers manage their businesses. We’ve got 40,000+ associates to date – and we’re always looking to add great talent to our team. The once-in-a-lifetime opportunity to help transform our company to fuel the businesses and communities around us is knocking. Start your #LifeAtDepot and discover how you can be a part of the transformation.

  • Description

    Overview

     

    Reporting directly to the Executive Vice President and Chief Legal Officer (CLO), the Board of Directors Coordinator provides critical executive support, serving as the primary point on matters pertaining to the Office of the CLO. The Board Coordinator will also act as a liaison to the board of directors and senior management team and will support executive outreach and external relations efforts.

     

    The ideal candidate will have the ability to exercise good judgment in a variety of situations and bring strong communication, as well as administrative and organizational skills.

     

    Primary Responsibilities:

    ·       Resolve routine and complex inquiries. Complete a broad variety of administrative tasks, including managing an active calendar of appointments; completing reports; composing and preparing correspondence; arranging complex travel plans, itineraries and agendas; and compiling documents in preparation for events and meetings.  Screen telephone calls, emails, and other correspondence and make independent decisions regarding priorities of calls, emails and correspondence.

    ·       Interact with a high frequency to senior level internal and external contacts with regular exposure to confidential data, i.e., the Board of Directors. Serve as the liaison and event coordinator for the company’s Board of Directors, working in partnership with senior management team members. Organize board meetings, coordinating logistics, collecting, and preparing board materials, and assisting board members with travel arrangements, lodging, and other items as needed.

    ·       Plan and coordinate internal and external events including executive team meetings. Prepare correspondence, memoranda, reports etc. Initiate routine and non-routine correspondence. Prepare and distribute minutes of meetings.

    ·       The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

     

     

    Education and Experience:

    ·       Level of Formal Education: Associate's degree or equivalent experience

    ·       Years of Experience: Minimum 10+ years of experience in related field

    o   Minimum of ten years of Executive Administrative experience.

    o   Minimum three years supporting an executive level officer, preferably one of a publicly held company

    o   Prior experience working with a board of directors is a plus.

    ·       Technical Competencies & Information Systems:              Microsoft Excel, Word, Access, PowerPoint and Outlook 

    ·       Skills & Abilities:             

    o   Superb oral and written communication and presentation skills.

    o   Ability to compose correspondence, research, and prepare documents.

    o   Understanding and application of proper punctuation, spelling and grammar including proofreading skills.

    o   A strong sense of initiative with the ability to multitask, anticipate executive needs, and deliver on time.

    o   Excellent organizational skills and strong attention to detail.

    o   The ability to work with confidential and sensitive information in a discrete manner.

    o   Work independently with only general guidance on a variety of special projects.

    ·       Personal Attributes & Other/Preferred: Demonstrate a commitment to company core values.

     

     

    Disclaimer:

    The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification and are not intended to be a complete list of all responsibilities, duties and skills required of associates so classified. Other duties may be assigned.

     

    Pay, Benefits & Work Schedule:

    The company offers competitive salaries, a benefits package, which includes a 401(k) and more, along with plenty of opportunity to move and grow within our organization! For immediate consideration for this exciting position, please click the Apply Now button.

     

    How to Apply:

    Click the Apply Now button and follow the instructions on each page. When you have completed the application, click the submit button.

     

    Equal Employment Opportunity:

    The company is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, protected veteran status, sexual orientation or any other characteristic protected by law.

    We will consider for employment qualified applicants with arrest and conviction records City & County of San Francisco Fair Chance Ordinance. 

    Read More Read Less

  • Benefits

    At Office Depot, we offer our benefits around the 5 facets of Total Well-Being: Physical, Emotional, Work-Life, Financial, and Community. Here’s a look into what we offer:

    Physical:

    • Health Insurance
    • Wellness Fairs
    • Flu shots
    • Fitness & Nutrition Programs
    • Ergonomic Support
    • Return-to-Work Programs

    Emotional:

    • Mental Health Benefits
    • Support Programs

    Work-Life:

    • Location Events & Activities
    • Onboarding Plan & 'Buddy'
    • Recognition & Rewards Programs
    • Flexible Work Schedules
    • Paid Holidays (as applicable by business unit)
    • Paid Time Off

    Financial:

    • Retirement Programs
    • 401(k) Match
    • FSA/HSA Pre-Tax Benefits
    • HSA Match
    • HRA Funding
    • Discounts/Perks
    • Life/Disability Plans

    Community:

    • Charitable Giving
    • Volunteering & Mentorship
  • Benefits Part-Time

    At Office Depot, we offer our benefits around the 5 facets of Total Well-Being: Physical, Emotional, Work-Life, Financial, and Community. Here’s a look into what we offer:

    Emotional:

    • Employee Assistance Programs

    Community:

    • Associate Resource Groups focused on Diversity and Inclusion
  • About Us

    As the working world continues to evolve, so are we. Shifting from an office supplies retailer to a business services platform is not a simple task, nor is it one we take lightly. It requires the diverse talents and contributions from each and every associate – all driven by our 5C culture of Customer, Commitment, Change, Caring and Creativity. We’re working together to make a difference, challenge the status quo, and be the trusted experts that help our customers manage their businesses. We’ve got 40,000+ associates to date – and we’re always looking to add great talent to our team. The once-in-a-lifetime opportunity to help transform our company to fuel the businesses and communities around us is knocking. Start your #LifeAtDepot and discover how you can be a part of the transformation.

APPLY  
SHARE THIS JOB: share to e-mail